Spreadsheet chaos
Critical data lives in shared spreadsheets that break, conflict, and nobody fully trusts. There's no single source of truth.
Discover first • Build second • No hourly billing
Your operations run on spreadsheets, email, and someone's memory. We fix that.
Most agencies start coding before anyone agrees on what to build. That's why internal tools fail.
We run a structured discovery workshop first. Then we build month by month — working software, not a plan to debate.
How it starts:
Discovery Workshop (half-day) → Monthly Delivery
Entry:
€2,500 workshop
Remote-first • All stakeholders included
Sound familiar?
Your team is growing, but your tools aren't keeping up. Work lives in spreadsheets, email threads, and the heads of a few key people. When someone leaves, the knowledge goes with them.
Manual handoffs
Work gets passed between people via email, chat, and memory. Things fall through the cracks. Nobody has full visibility.
Tribal knowledge
Key processes exist only in someone's head. When they're out sick or leave the company, everything slows down or breaks.
The real cost isn't the spreadsheet — it's the time your team spends working around it.
Every workaround is invisible overhead. It compounds every week. And it never shows up in a budget line.
Why most internal tool projects fail
You've probably tried to fix this before. Maybe you hired a freelancer, or bought an off-the-shelf tool that almost fits. Here's why it didn't stick.
Building before understanding
Most agencies jump to wireframes and estimates. Nobody maps how the work actually flows. The result: software that solves the wrong problem.
Requirements docs nobody reads
A 40-page spec doesn't create shared understanding. It creates the illusion of alignment — until delivery reveals the gaps.
No exit, no ownership
Vendor lock-in, proprietary platforms, and opaque code. You can't change providers without starting over.
Our approach: Discover, then build
We don't start with code. We start with your team in a room (virtual or physical) and map how your business actually works — every handoff, decision, and data flow — before writing a single line. This structured workshop produces a visual model that everyone can read: developers, managers, and domain experts alike.
Discovery Workshop
Monthly Delivery
Discovery Workshop
Half-day session with all relevant stakeholders. We map your process, identify bottlenecks, and define what "done" looks like — before anyone starts building.
Go / No-Go Decision
You walk away with a clear plan. If it makes sense, we continue. If not, you have a valuable map of your operations either way.
Monthly Delivery
Working software shipped every month. Priorities adjust based on real usage. Stop at any month boundary — no lock-in.
What you get after the Discovery Workshop
✓
A visual map of how your business actually operates
✓
Clear scope: what we're solving and what we're not
✓
Success criteria for month one of delivery
✓
A go/no-go decision before committing months of build
What we build
The output is custom software that fits your actual process — not a generic tool you have to adapt to.
Operations dashboards — real-time visibility instead of weekly reports
Workflow tools — approvals, queues, handoffs with audit trails
Customer & partner portals — secure access, self-service, reporting
Automations — data sync, alerts, and reliable process triggers
Admin panels — manage data without touching the database
Example outputs
Illustrative examples. Your deliverable depends on your process and constraints.
Operations Dashboard
Real-time KPIs, team metrics, pipeline visibility
Workflow Queue
Task tracking, approval chains, status visibility
Automation Monitor
Job runs, error alerts, sync status
Is this a fit?
We work best with companies that have real operational pain and want a partner who owns delivery — not a developer they manage.
Good fit ✓
✓ 10–200 employees, growing fast
✓ Operations teams drowning in manual work
✓ No internal dev team (or one that's fully booked)
✓ Someone can give weekly feedback on progress
✓ You want a partner, not a vendor
Not a fit ✗
✗ Need a fixed-scope contract with a waterfall timeline
✗ Enterprise procurement with 6-month approval cycles
✗ Want to micromanage individual developer tasks
✗ Need heavy compliance certification from day one
✗ Looking for the cheapest hourly rate
What this looks like in practice
Hypothetical examples based on common patterns we see.
Logistics · 45 employees
Shipment tracking lived in a shared Google Sheet
The ops team spent 2 hours every morning updating a spreadsheet with shipment statuses from three different carriers. When the person who maintained it went on vacation, the team was blind for a week.
After Discovery Workshop: Mapped the full order-to-delivery flow. Identified that 80% of the manual work was carrier status checks that could be automated.
Result: Live dashboard pulling from all three carriers. Morning update meeting eliminated. Built in 2 months.
Professional services · 120 employees
Client onboarding took 3 weeks and 47 emails
Every new client required documents from 4 departments, approvals from 2 managers, and a setup in 3 different systems. The process was documented in a wiki page nobody followed.
After Discovery Workshop: Mapped all 23 steps. Found that 9 were redundant and 6 could be automated entirely.
Result: Client portal with guided onboarding. Time to activate reduced from 3 weeks to 4 days. Built in 3 months.
Pricing
Start with the Discovery Workshop. It's the smallest useful commitment — you walk away with a clear plan whether or not you continue.
Discovery Workshop
Start here€2,500 (one-time)
Half-day structured workshop with all stakeholders. Map your process, define scope, get a clear plan.
- Visual process map your whole team can read
- Scope boundary + delivery plan
- Success criteria for month one
- Go/no-go decision before committing
Codebase → Process Map
€5,000–€8,000 (one-time)
Already have a system? We reverse-engineer a clear process map from your existing code. Understand what you have before deciding what to change.
- Full system behavior documented
- Visual model of data flows + decisions
- Gap analysis + improvement plan
- Scope-dependent pricing after brief assessment
Monthly Delivery
Most popular€3,500 / month
Working software shipped every month. Stop at any month boundary. No lock-in.
- Working progress you can use and validate
- Priorities adjust based on real usage
- No hourly billing, no timesheets
- Accelerated tier available: €5,000/mo
Managed Hosting
€200–€800 / month
Optional. We run the system for you, or transfer it when you're ready.
- Monitoring + maintenance
- Backups + incident response
- Transfer available anytime
- You own the code, always
Questions
The things people usually ask before starting.
What is event modeling?
It's a structured way to map how your business works — every action someone takes, every decision, every piece of data that moves. Think of it as a blueprint that everyone can read: developers, managers, and the people who actually do the work. We use it in the Discovery Workshop to make sure we're solving the right problem before writing code.
What do we get from the Discovery Workshop?
A visual process map, a clear scope boundary (what we're building and what we're not), success criteria for month one, and a go/no-go decision point. It's designed so you can decide whether to proceed before committing to months of build.
Can we stop after one month?
Yes. Monthly delivery is month-to-month. You can stop at any month boundary. No lock-in, no penalty.
We already have a system. Can you work with it?
Yes. Our Codebase → Process Map offering is designed for exactly this. We analyze your existing code, document how it actually behaves, and produce a clear model you can use to plan improvements.
Do you work with non-technical teams?
That's most of our clients. You don't need a technical person on your side. We handle all of the engineering — you just need someone who can describe how the work gets done and give feedback on what we build.
Who owns the code?
You do. Always. The code is yours from day one. If you want to bring in your own team or switch providers, we'll help with the transition.
Why not hourly billing?
Hourly billing rewards uncertainty and punishes efficiency. Our model rewards shipping: we agree on what success looks like, then deliver. You pay for outcomes, not hours.
Let's talk
Tell us what's manual, slow, or broken. If it's a fit, we'll propose a Discovery Workshop.